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ICMART XVIII World Congress on Medical Acupuncture - Acupuncture and well-being

ICMART XVIII World Congress on Medical Acupuncture - Acupuncture and well-being


date: 10 - 12 June 2016
location: Ramada Hotel, Sofia
client: International Council of Medical Acupuncture and Related Techniques

CASE STUDY

THE BRIEF
Nearly 100 scientists selected the event to present their work during the ICMART XVIII World Congress on Medical Acupuncture.
With an attendance of more than 250 participants from 39 countries, the congress welcomed internationally recognized scientists in the field of Medical Acupuncture well-being.
More than 10 workshops, poster sessions and Young Scientist Award were only part of the program of the congress.

SCALE
286 participants

CHALLENGES
  • To inform potential participants on the forthcoming congress
  • Event promotion
  • A last minute excursion to the Vitosha Mountain was requested by several invited speakers
  • Too many delegates booked Gala dinner in the very last moment
  • Different types of menus required for a large number of people attending
SOLUTION
  • We created a mailing-list with over 1000 e-mails of acupuncturists and TCM practitioners which enabled us to send them invitation and any additional information on the congress  
  • By sending regular newsletters, using social networks and putting articles in a Bulgarian newspaper we managed to increase the number of registering participants.
  • We managed to arrange individual transport for them 
  • Tables were re-arranged so that we could comfortably accommodate all
  • With flexibility and good communication with the hotel management we managed to satisfy all requests

RESULTS

All your team was perfect and this was great input to our congress.
Konstantina Theodoratou, President of ICMART
 
Благодаря за работата ви по време на XVIII Световен конгрес по акупунктура ICMART’2016. Всички делегати са много доволни и непрекъснато получавам благодарствени писма, в които споделят, че конгресът в България е един от най-добре организираните конгреси в историята на ICMART въобще.
Д-р Емил Илиев
Председател на Българско дружество по китайска медицина и
Председател на Организационния комитет на конгреса
 
Thanks a lot for the wonderful arrangements for ICMART 2016. You all did a splendid job.
All lunches were superb and Gala Dinner was an unforgettable evening, so was the Bulgarian night. It was a great pleasure to meet your team.

Dr. Shrawan Singh Rathore, Norway